NYC Office Assistant

$45,000 - $48,000
New York, NY, USAOn-siteEntry-level

Overview


LHi Group is an accredited 'Great Places to Work' & a people first company. We consist of four specialist, non-competing recruitment brands spanning the UK, Europe, and North America. Our NYC office is home to 4 internationally recognized brands - Lawrence Harvey, SciPro, Harper Harrison and Piper Maddox.

LHi Group NYC sits 70 diversely experienced niche recruitment and sales professionals and an all encompassing Operations and people team. The NYC office is overlooking the skyline of Manhattan's business district located in FiDi. Our NYC group is seeking an entry level Office Assistant to play an integral role in our office presence, success and group expansion through various projects and tasks starting this July. 

The day to day of an Office Assistant involves:

  • Training across an international, regional and NYC based team
  • Managing of inventory stock and the ordering new stationery and office supplies
  • Dealing outgoing post daily, including couriers
  • Setting up, cleaning and organizing meeting rooms and IT 
  • Booking travel and accommodation arrangements across the business
  • Planning office incentives such as special outings for our top performers         and team building activities
  • Introducing as point of contact for office related matters including building maintenance 
  • Liaise with our IT support & the sales floor on first line troubleshooting
  • Assist with database and technical building/tidying
  • Organize internal and external company events
  • Support the wider team with IT/Business projects
  • Order and set up new computer hardware
  • Collaborate with marketing team on global business roll-outs

Office Assistant Skills & Competencies:

  • Organized & thorough attention to detail to ensure quality and standards are met
  • Bright, positive in-office presence with a can-do approach to varied tasks
  • Ability to work in a fast paced environment, multitasking and prioritizing with given deadlines
  • Proactive in spotting business areas for support, including amending and creating processes and procedures
  • Strong interpersonal communication skills
  • Confidentially managing sensitive business related tasks
  • Proficient in Word, Excel, Outlook and PowerPoint
  • Ensure quality and standards are met 
  • Act as the ‘face of the company’ and be socially aware of all employees, their integration and inclusion into the business during onboarding 
  • Demonstrate professional, positive and consistent behaviors in line with company ethos 
  • A solution oriented, creative and out of the box mindset demonstrated
  • Culture champion/willingness to integrate and promote office culture and social activities
  • Tech-savvy research for troubleshooting new tech issues

What's on Offer?

  • Standard 8:30 - 5:30 weekly hours with a paid hour lunch break daily 
  • Flexible 1.5 hour paid lunches 2x per week available upon request
  • $45,000 - $48,000 yearly entry base salary paid biweekly
  • Health care – 50% Medical, Dental, and Vision covered starting on day 1
  • 21+ PTO days, 13 holidays including your birthday off, 5 sick days + 1 volunteer day
  • 401K with up to 5% match 
  • Equity Offered – EOT (Employee Ownership Trust) starting equity is $200k for all employees post 12 months tenure
  • Lifeworks program - 24 hour free access to mental health counseling, general well-being tracker, discount codes for travel and daily expenses and fitness classes
  • Tax free commuter benefits 
  • Target Incentives: can qualify for lunch clubs, international and regional trips and gift of time incentives including extra holiday and rolex watch offerings
    • Generous family leave package 

All of our people at LHi Group believe that diversity and inclusion is integral to the success of our global business and we seek to recruit, develop and retain the most talented people from diverse backgrounds, fostering a culture of real inclusion. We believe that embracing diversity; celebrating people's differences and maintaining an equitable workplace enhances the journey for all of our teammates, employees, customers, and suppliers.

LHi Group is an equal opportunity employer, we are committed to providing an inclusive environment to all of our employees. This policy applies to every aspect of the business at LHi, including recruitment, hiring, training, career development, and termination. It is the responsibility of all LHi's people to follow this, we agree that we will not discriminate against any race, color, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability or any other factors prohibited by law.

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